Improve Bulk Email Verification And Validation With Tools

December 25, 2021

Email Marketing is a very cost-effective marketing strategy. In the past time, companies used to meet customers or call them personally to let them know about their product. However, this process is time-consuming and lengthy and many customers don’t have the time to sit for a meeting or attend a phone call. That’s when email marketing came in handy. Companies now don’t have to wait for a long time to let their customers know about what they provide. They can send emails to customers to draw attention to their products and wait for them to respond. This way of connecting with the recipients gives them time to think and research on their own before responding. The process gets more accurate with email verification.

Source: Unsplash from Brett Jordan

Email marketing can be very effective if it is done in the right way. There could be a lot of invalid emails after collecting emails which can reduce the delivery rate and increase bounce rate. To avoid this situation, it is necessary to adopt the right approach to verify and validate bulk emails.

TL;DR

  • Email marketing is an incredible strategy to attract the attention of the customers where companies can send emails to their leads and prospects to let them know about their product.
  • In order to do email marketing, a huge list of email ids of customers is collected from various sources from which many email ids are not valid.
  • It is necessary to identify the invalid email ids to reduce bounce rate and increase delivery rate.
  • To identify invalid emails, it is needed to check the syntax, domain and detect the disposable email address.
  • Emails can end up in the spam folder instead of the inbox. So, it is necessary to find these emails too.
  • There are many online tools that can help to differentiate invalid emails from valid emails.
  • VerifyBee, EmailListVerify, Bounce, ZeroBounce, NeverBounce, AeroLeads are some commonly used online tools.

Why Is Email Verification Important?

Email collection is the first step in the email marketing strategy and from the collected emails there could be many email ids that are invalid or non-existent. Some could land in the spam folder too. This type of email can decrease the delivery rate and increase the bounce rate which is a big disadvantage. That’s why it is necessary to validate and verify the emails after collecting them. This work requires a lot of time but with the advancement of technology, there are many tools that can do this work automatically.

Types Of Email Verification Tools

There are two types of email checker tools that can do this hard work very easily.

Real-Time Verification Using API

This service is used to verify the quality of email addresses in real-time. All you need to do is to integrate the API into your website or application. This will help you to eliminate the emails addresses that are not usable such as invalid, typo, not found, and many more from your database. For instance, when you sign up to create a new account and enter your email address, a verification is performed to check if you have entered a valid address or if this email matches with other emails.

Verify Emails In Bulk

This type of email verification is used mostly in email marketing where you just have to upload the list of emails you have collected and it will give you the list of valid emails as output. This is done by the following steps -

1. Email Address Syntax Check

Email addresses have a format. So it’s necessary to maintain that format and remove those email addresses that are not syntactically correct.

2. Domain Check

There could be domains that are invalid so it is important to eliminate those emails that have incorrect domains. Domain check is a process in which a domain is verified using DNS entries and if it does not match, it is marked as invalid.

3. Spam Trap Check

This checks the email addresses that have spam seeds, are blacklisted, BOTs, etc. by matching with a list that contains the spammers.

4. Role-Based Account Check

Company email contains specific role names in their email ids such as if a person belongs to sales department their mail contains “[email protected]”, if they are admin, the id contains “[email protected]”. This account check can help to find the correct emails and remove the invalid ones.

5. Disposable Email Address (DEA) Detection

There are some email addresses that are temporarily created for some purpose. These emails are disposed of after their use. So, they are of no use in email marketing.

Disposable Email Address Detection helps to find these temporary emails to eliminate them from the list

6. Final Verification

This phase helps to eliminate invalid emails by checking if the mailbox exists or not without sending an actual message to the inbox.

Email Verification Tools

There are many online tools that can help to do these email checking automatically. Let’s find out what they do.

VerifyBee

If you have the email lists of your prospects and leads, VerifyBee can verify your emails just by attaching them to your existing CRM. It can also be done by uploading the list. VerifyBee lets your sales team focus on other things rather than investing time in detecting fake emails. They make sure that your message land in the inbox of a valid user because it doesn’t matter how well you have written your mail if it does not land in the correct person’s inbox.

You can integrate VerifyBee with Platformly, MailChimp, Aweber Moosesend, Mailshake, and Lemlist but they are expanding their service to Google Sheets, Infusionsoft, and many more.

You can register on VerifyBee absolutely free and purchase a plan according to your needs. No credit card is required to signup. There are 9 different plans ranging from $19 to $1099 which is less than many other services. Moreover, they have over 40 million verified B2B contacts with email addresses from which you can find clients and businesses that are relevant to your business.

The best part of using this tool is that if you face any issue, the VerifyBee team is available 24/7 to help you as their motto is to provide you with the best service at an affordable rate.

Source: VerifyBee

EmailListVerify

EmailListVerify lets users create a free account and get 100 emails for absolutely free. All you need to do is to upload your list in XLS, TXT, CSV, or in other formats and you will get a verified list within a few minutes.

This tool also aids in increasing the return on investment (ROI) of your email campaigns. EmailListVerify assists you in avoiding spam traps and hard bounces, both of which are detrimental to your reputation. Your emails will not end up in spam folders as a result of this.

While verifying the emails, EmailListVerify does Domain & SMTP validation check, Spam trap check. It also has a disposable emails cleaner, Catch-all domains checker, Syntax errors validator, Hard bounce checker, MTA validator, and Email duplicates remover.

Source: EmailListVerify

Bouncer

Bouncer is a platform that can verify an email list in just 3 simple steps. Even a single email address is possible to check using this tool. It is very easy to use and secure. It maintains the sender’s reputation by lowering the bounce rate and avoiding being blacklisted. They claim that you will never lose a valuable customer due to an incorrectly typed email address.

Bouncer provides both verifications in real-time or uses bulk email verification.

Bouncer provides up to 100 free emails for testing so that you can validate their service. Even you can analyze the quality of any email list absolutely free of charge and can get an estimated bounce rate instantly. After the free trials, the service is Pay-As-You-Go.

Source: Bouncer

ZeroBounce

ZeroBounce is a tool that you can use to check your emails in real-time as well as in bulk. They guarantee secure email validation with at least 98% accuracy by detecting bounces, fake emails, invalid domains, and spam traps. It also eliminates emails free of charge and provides customer support 24 hours a day, 7 days a week.

The process of email verification using ZeroBounce is simple. You just need to integrate the API to check emails in real-time, import what you want to check, ZeroBounce will validate your emails effortlessly, and then you can export results that will help your emails to land in the correct person’s inbox.

ZeroBounce recently launched their ZeroBounce A.I. system which is very efficient and helps their service to perform better than most other services.

Source: ZeroBounce

NeverBounce

If you have a small business NeverBounce can be a good solution for you but it is also a good tool for large businesses. It can be integrated with any platform for real-time email verification. All you need to do is to upload your list and get the output. It removes duplicate emails, harmful emails and provides instant bounce analysis.

It has both the options like pay as you go or monthly payment. But the more you will verify, it will cost less.

NeverBounce provides data protection. They archive users’ data in a dashboard and do not share it with third parties. Users can delete any data permanently whenever they want.

Source: NeverBounce

AeroLeads

AeroLeads is one of the online verification tools that is used to verify emails in bulk. All you need to do is to Sign up to Aeroleads and install the free Chrome plugin. Add the desired leads and prospects to your Aeroleads and then you are ready to go. This online application will find their business emails along with their other information such as name, company, URL, etc. Knowing this extra information apart from the email address is very helpful as you can personalize emails for every lead and prospect to catch their attention.

The output file after exporting the data is in CSV format. But you can also transfer data to Salesforce, HubSpot CRM, Zoho CRM, Pipedrive, and many more.

Source: AeroLeads

Final Words

No matter how much effort you put to write the best quality email, it does not matter if it does not land in the inbox of your desired customers. That’s why after collecting the emails of your leads and prospects, it is necessary to validate and verify them to check if they are valid or not. Tools can help to do this to a great extent. So, it is worth investing money to verify emails using these tools to get the best results.

Looking for a reliable solution to validate and verify your email list? Don’t worry! VerifyBee can help you to eliminate your unwanted email addresses.

So, what are you holding out for? Get started for free and ace your email marketing strategy!

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